---
title: "Working with Billing Entries from Timers"
slug: "working-with-billing-entries-from-timers"
updated: 2026-08-14T20:44:50Z
published: 2026-08-14T20:44:50Z
canonical: "help.agilityblue.com/working-with-billing-entries-from-timers"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.agilityblue.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Working with Billing Entries from Timers

## **What Happens When a Timer Stops**

When a timer is stopped, Agility Blue uses the recorded time to generate a billing entry.

By default:

- A new billing entry window is presented automatically
- The recorded time is converted into a billable quantity
- The entry is pre-populated based on the selected billing type and the timer settings tied to that billing type

This allows users to immediately review and finalize the billing entry.

![New billing entry form showing timer duration and calculation details for hours worked.](https://cdn.document360.io/630eeab5-df61-41eb-8d61-d3488c45f27d/Images/Documentation/Working with billing entries from timers 1 png.png)

## **Understanding the Billing Entry Window**

The billing entry window is where tracked time is converted into a finalized, billable record.

When the window opens:

- The quantity is calculated based on the recorded time
- The Billing Type is selected from eligible options
- Default values and rules are applied automatically

This ensures that billing entries are consistent while still allowing user input where needed.

### **Understanding How Quantity Is Calculated**

When a billing entry is generated from a timer, Agility Blue provides a breakdown explaining how the quantity was calculated (an example is highlighted above).

This message includes:

- The original timer duration
- Any rounding rules applied
- Minimum or maximum thresholds (if configured)

This helps users understand exactly how the final billable quantity was determined based on the selected Billing Type.

## **Reviewing and Adjusting the Billing Entry**

Before saving, users can review and modify the billing entry.

Users can perform the same actions as when creating a new billing entry:

- Adjust the calculated quantity as necessary
- Selecting different billing types updates the quantity based on each billing type’s timer settings
- Update any additional fields (such as narratives or notes, if applicable)

This provides flexibility while maintaining the integrity of the original tracked time.

## **Saving the Billing Entry**

Once the billing entry has been reviewed:

- Save the entry to finalize it
- The entry becomes part of the billing record and a link is established between the finalized timer and the billing entry
- Any applied rules (rounding, minimums, etc.) are preserved

After saving, the billing entry can be managed through standard billing workflows.

## **When Billing Entries Are Not Automatically Created**

In some environments, the automatic billing entry window may be disabled.

In these cases:

- Stopping a timer will not open the billing entry window
- The recorded time is still retained
- Users must manually create a billing entry when needed. A button is available on the timer to manually initiate a new billing entry using the timer’s recorded time.

![](https://cdn.document360.io/630eeab5-df61-41eb-8d61-d3488c45f27d/Images/Documentation/image(317).png)

Scenarios where this may apply are ones where automations are considered, such as scripted events that automatically creates billing entries behind the scenes after a timer is stopped.

## **Key Things to Remember**

- **Timers store raw time** Billing entries apply rules such as rounding and unit conversion
- **Billing Types control behavior** Only eligible Billing Types are available when creating entries
- **Entries are editable before saving** Users can adjust values as needed during the review process
- **Timer data is not altered** Adjustments are made at the billing entry level, not the timer itself